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Productivity tools your Non-profit should use in 2021.

Written by Jolanda Konarska

Checkout these productivity tools that your Non-profit can use to help stay on track in 2021.

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Working from home during lockdown has meant that you and your team’s productivity may have dropped slightly! So we have created a list of productivity tools that your Non-profit can use to help stay on track in 2021.

Communication for Non-profits

Slack is a great tool to use to stay in contact with your colleagues during the working week. Even better, they offer free and discounted packages for Non-profits. You can find more information on this here.

Slack’s straight forward and straight-forward UI means that your team can use this tool with ease. All ages and abilities can pick up Slack easily. Slack can be downloaded onto your desktop or laptop and even your phone, so you can communicate with your team members whilst on the go.

Slack allows you to create different ‘channels’ and add certain team members to them. Meaning you can have a channel for causal office chat, marketing team, HR and so on.

Storage for Non-profits

Google Drive 

Google Drive is a cloud-based storage tool that allows you to save files online and access them anywhere, whether from your laptop, tablet, or computer. You can use Google Drive to upload files and edit them online securely. Google Drive also makes it effortless for your team members to edit and collaborate on files too, meaning no more corrupt or duplicate data! You and your team can work on documents simultaneously, and Google Drive will auto-save this data for you, so you don’t have too. 

Google Drive packages vary; however, you do get 15GB of storage for free. You can even register for a Non-profit suite here.

Time management for Non-profits


Clockify is a simple time tracker and timesheet tool that lets you and your team track work hours across different projects. The best feature of Clockify is that it’s entirely free for an unlimited amount of users. Their free package includes:

  • Unlimited tracking
  • Unlimited users
  • Unlimited projects
  • Unlimited reports
  • Apps and integrations
  • Email and chat support
  • API

If you need that little bit more, Clockify has some upgrades available, which you can view here.

Clocklify translates your teams’ data so you can easily see where your time and budget are being used, allowing you to make informed business decisions. 


Like many organisations, working from home has become the new norm. Working from home can also bring some challenges when it comes to annual leave. With employees working from home, it can be hard to navigate the process of accepting annual leave and updating your team members. Timetastic will eliminate the need for annual leave forms and spreadsheets as the platform will provide you with an up-to-date record of absences. Each team member will have a profile to see how much annual leave they have and request time off. 

Another great feature of Timetastic is that Slack integration is available. This means that your team members will be notified of who is out of the office every morning – easy, right?! Other integrations include Google Calendar, G Suite, Apple Calendar and Outlook Calendar.

If your team members are taking it in turns to work both from home and at the office, Timetastic allows you to choose and ‘book’ yourself into the office on your selected day. You can view what day your colleagues are in the office too, so there’s no overlap.  

CRM for Non-profits


Katala is a relationship management tool designed specifically for Non-profits to help their team share information and to demonstrate the impact of their projects. Our experience of working with major organisations in the Non-profit sector means Katala is fast becoming the software tool for Non-profits looking to report on and improve the effectiveness of their funding and strategy.

Katala is specially configured to suit your strategy as a Non-profit and will give you the power to report on your activities as a Non-profit, demonstrating your progress to stakeholders and funding partners.

Katala is Free for 30 days, and pricing starts at only £10 per user per month. Not only do we have a dedicated team that offer on-going support, but we will also move over your existing data to Katala for free.

Video Conferencing for Non-profits

Google Meet

Google Meet makes it super simple to create and hold video calls with your team members. Anyone with a Google Account can create a video meeting, invite up to 100 participants, and meet for up to 60 minutes per session for free.

Go to meet.google.com (or, open the app on iOS or Android, or start a meeting from Google Calendar).

  1. Click Start new meeting, or enter your meeting code.
  2. Choose the Google account you want to use.
  3. Click ‘Join meeting’. You’ll have the ability to add others to your meeting, too.

With Google Meet being straight-forward and easy to use, it’s no wonder that it’s a personal favourite for many organisations.

Password Management for Non-profits


LastPass is a password management tool that can be downloaded onto your desktop or as a browser extension on your Chrome. When you save your login and password to LastPass, it will auto-fill the next time you are on that URL. This tool allows you to store your personal passwords in your own ‘vault’ and have access to a shared ‘vault’ (great for when you’re working in teams). Although this tool isn’t entirely free, it is definitely worth the cost of keeping your Non-profits data safe and secure. You can view their pricing plans here.

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